The spring before the search is to be conducted

Academic units with approved searches for the coming year will receive an emailed confirmation of search approval

None

Summer, after your search has been authorized

None if using Interfolio; otherwise, the Hiring Plan for Faculty Searches (submit to Faculty Personnel).

Hiring Plan (for departments that do not use Interfolio).

Summer

Set up your search in Interfolio, but leave it unpublished. Some things to remember:

• Leave the closing date blank.
• The DoF requires all searches to request for candidates to address in their materials (cover letter or statements) how they would contribute to the research and/or teaching missions of our diverse and inclusive university community.
• In the "Position Notes" section, list your search committee members and identify the EEO Representative and the Committee Chair.
• In the "Hiring Plan" section, discuss advertising venues/ plans for generating a robust candidate pool and include a rubric by which all candidates will be evaluated.
• If your search is open or senior rank, you must include the "associate and full background check" form as a required form.

None

Summer

Email the Dean's office when your Interfolio setup is ready to be reviewed. Leave the "apply now" page unpublished until you receive approval. Once you do receive approval, set the search status to "accepting applications."

None

After the deadline for applications

Mark longlisted candidates using the "status" feature in Interfolio.

None

After the committee has agreed upon a short-list of candidates for invitation to campus

Set the interim pool candidates to the status of "(near) shortlist" in Interfolio.  Your interim pool should be composed of those candidates you want to interview, plus at least 4-5 (or an equal number to the interview pool) candidates from the next tier. Wait an hour, then submit an Interim Pool Report form via the search web portal with individualized comments on each candidate speaking to their rational for inclusion for review. Once the Interim Pool Report is approved, you may continue with the search process. Units not using Interfolio should use the Pool Report Form. Non-Interfolio units can use the forms below.

Interim Pool Report Form for non Interfolio units.

Once you have settled on a final ranking of candidates

Set your interviewed candidates to the status of "final round interview" in Interfolio. Complete your Compliance Report (via the portal), providing individualized comments on each candidate. Minutes from relevant faculty meetings, a memo from the department or committee chair, and any additional letters that have arrived since the Interim Pool Report should be attached via Interfolio.

Units not using Interfolio can use the forms below.

Compliance report for non Interfolio units.

After you have chosen a finalist, before the candidate appears before TPAC

Tenure evaluators for senior candidates must be vetted with the Dean of the Faculty's office before requests for references can be sent. This process takes place by email. Send a list of all prospective referees, making note of whether they were suggested by the candidate or the department to the office of the DoF.

None

After all steps in the hiring process are completed

Financial details of regular faculty offer letters must be approved by the Dean of the Faculty and the offer letter itself will be written by the Dean.

None

After an offer has been accepted

Once the offer has been accepted, add a closing date to the search in Interfolio, then change the status to “archive.” Use a closing date before the day you take the action, but after the last application came in.

None